How to Find Reliable Event Lights Service and Rental Providers

Lighting is something that can make or break your event. The right lighting doesn’t just create ambience. It draws your attendees’ focus to the right spots, creates moments of celebration, and can even communicate your values!

In short, the importance of your lighting is not to be underestimated…and the right provider can turn your whole event around.

Finding a reputable event lights service and rental provider might feel like a hassle, but there are a few ways to know you’re talking to the right people. At Oceania Productions, we’ve spent years handling everything from event lighting to virtual conference management. Over that time, we’ve picked up some crucial ways to spot a great service provider in this arena.

Dive in with us and explore the difference between a DIY lighting hire company and a full-service provider. We’ll also cover some ways to spot a great event lights service provider.

DIY Lighting Hire vs. Event Lights Service: What’s the Difference?

To find the right provider, you have to define the extent of the services you’re after. On the one hand, DIY hire-only companies stockpile lighting equipment to be leased out on a limited basis. This is a great option if you’re not looking for any help with the actual design aspect of your event’s lighting.

On the other hand, an event lights service offers a broader selection of skills and expertise. Instead of simply connecting you with a lighting rig and being on their way, a full-service company will meet you where you are. They can help design the lighting for your entire event or offer advisory services as you take on the task yourself.

If you have experience hosting large events and don’t need much input or help with virtual conference management, then simply hiring your equipment might be the best avenue. But if you need someone to take your creative vision and execute with experience, a full-service company is your best bet.

Pro tip: If you want to get the most out of your lighting equipment hire, consider partnering with a full-service lighting design company that also offers equipment rental. This gives you immediate access to an experienced partner as you design your event.  It also ensures you’ll walk away with a selection of equipment backed by industry-tested expertise.

How to Partner with a Great Event Lights Service Provider

Decided on a full-on event lights service provider? Here are some of the hallmarks of an industry-tested expert that will take your event to the next level.  

Check Out Past Events They’ve Done

Start by making sure your prospective lighting provider has the chops to get the job done. A portfolio of past work is great for two things:

·       Showing you they know what they’re doing.

·       Connecting you to providers who specialise in what you’re looking for.

For example, if you’re after bright and effervescent concert-style lighting, connecting with a company that has a primary background in conference lighting might not be the right move. That said, there are many event production companies that run the full gamut of different events, so browse their portfolios with a keen eye and an open mind.

Well-Reviewed by Other Event Hosts

Nothing gives you the lay of the land quite like social proof. Your best resource for finding a great event lights service is to check out online or social media reviews to verify they do good work. This is unfiltered feedback, so treat it like gold!

Consult with Their Team

If you’re closing in on a provider you like the look of, the next step is to get in touch with them directly. Direct contact allows you to evaluate things like their communication style, how prompt they are, and how transparent they are with their pricing.

Discuss what you’re looking for from your event, making sure to call out any special moments in the line-up or unique needs you might have. At the consultation stage, you still have the opportunity to jump in or opt-out, depending on how the company responds to your query. Look for:

·       Clear and transparent answers.

·       Prompt communication.

·       Relevant, engaging questions that show they know what they’re talking about.

If the provider you’re considering has a clear history of great work, is well-reviewed by the people they’ve worked with in the past and is ready to meet your unique needs, then you’re good to go!

If you’re still looking for an event lights service provider, get in touch with the experienced lighting team at Oceania Productions. We do it all, from equipment hire to full-scale lighting design, so you can trust your event will go off without a hitch.

Enhance your event with virtual conference management

At Oceania Productions, we do our best work in the dark so the spotlight can be on your event. Transform your events with our passionate expertise.

We offer a comprehensive set of services, from virtual conference management to lighting design. Reach out to us for tailored lighting solutions or DIY equipment hire to make your next event unforgettable.


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